Introduction
1. Trinity Laban Conservatoire of Music and Dance needs to
process certain information about its employees, students and other
individuals and, in so doing, must comply with the Data
Protection Act 1998 [the Act]. The Act contains eight basic
principles, which state that personal data must:
- be obtained and processed fairly and lawfully and shall not be
processed unless certain conditions are met
- be obtained for a specified and lawful purpose and shall not be
processed in any manner incompatible with that purpose
- be adequate, relevant and not excessive for those purposes
- be accurate and kept up to date
- not be kept for longer than is necessary for that
purpose
- be processed in accordance with the data subject's rights
- be kept safe from unauthorised access, accidental loss or
destruction
- not be transferred to a country outside the European Economic
Area, unless that country has equivalent levels of protection for
personal data.
2. Two of the main features of the Act are that:
- it places restrictions on what the Institution can do with
personal data; certain conditions, which include obtaining data
subject consent, must be met before processing can take place. The
term 'processing' covers almost anything that is done to data by
reference to individuals and the practical implications of these
restrictions are wide-ranging
- it extends the right of access for staff and students to
personal data that relates to them held in computerised systems to
include 'organised' (1) manual filing systems within departments,
services and the centre.
- (There is no entitlement to immediate or on-site access but the
Act places a responsibility on the Institution to respond to access
requests in good time (2); to this end, all data subject access
requests will be handled centrally.
3. The Institution and all staff or others who process or
use any personal information must ensure that the data protection
principles and the law under the Act are followed and fully
implemented. In order to facilitate this, Trinity Laban has
developed a code of practice on data protection. The references to
personal data made within this document apply to all data held on
individuals within Trinity Laban, not just students and staff.
If you want to find out what information the Institution holds
about you, you can submit a request using the Subject Access
Request form.
Related Links
Last updated on Fri 15 Jun 2012 13.29h
