DBS checks

If you are engaged to work with vulnerable groups including children, a Disclosure and Barring Service (DBS) check may be required.

Disclosure and Barring Service (DBS)

The Criminal Records Bureau (CRB) is now called the Disclosure and Barring Service (DBS) - CRB checks are now called DBS checks.

The information here relates to law in England and Wales.  There are different rules for getting a DBS check in Scotland and Northern Ireland

Who needs a DBS check?

A DBS check may be needed for certain jobs or voluntary work, such as working with children or in healthcare. 

It is up to employers - schools, dance and performing arts organisations - whether they ask for a DBS check.

Who organises, pays for and keeps DBS checks?

Some organisations organise their own DBS check of staff as a pre-requisite to employment. They will organise and pay for it - you will need to fill in the forms and provide documents proving your identity. This usually happens if you are recruited for a permanent post. For temporary or freelance work, you may be expected to produce your own DBS certificate. You will need to organise and pay for it.

DBS checks for eligible volunteers are free of charge. This includes anyone who spends time helping people and is not being paid (apart from travel and basic expenses).  If you are a volunteer, check with your recruiting organisation to find out if you qualify for a free DBS check.

How long is a DBS check valid?

DBS checks do not have a formal period of validity - they provide employers with a report of police records at the time they are requested. It is regarded good practice to renew your DBS check every two to three years.

There will be a new 'Update Service' with a proposed implementation date of Summer 2013.  The update service will allow individuals (if they choose to subscribe to it, and pay a small fee) to apply for a check once and then, if they need a similar sort of check again, to reuse their existing certificate, with the organisation checking online to see if it is still up to date.  This will avoid many unnecessary repeat applications.  More information will be made available about this new service.

How do I apply for a DBS check?

It is not possible for individuals to apply for a DBS check directly from the Disclosure and Barring Service. They can only be applied for by organisations registered as 'Umbrella Bodies'. 

If you are applying through an umbrella body, you will need to pay the charge for an enhanced DBS check, which is currently £44. Most umbrella organisations also charge a fee to cover the cost of staff admin time in processing applications. If you are a volunteer, a DBS check is free of charge. Check with your recruiting organisation to find out if you qualify.

The Foundation for Community Dance (FCD) is a Registered Body and Umbrella Body, and can process and countersign DBS checks for members of FCD.  The cost of having a DBS check processed by the Foundation for Community Dance depends on your membership type.  For more information go to: www.communitydance.co.uk

If you are a current student at Trinity Laban, it may be possible for you have a DBS check processed via Trinity Laban's Human Resources department.  Email Pamela Thompson to enquire about whether this is possible and to find out the cost.

For more information about DBS checks go to: GOV.UK

How long will it take to process my application?

The Disclosure and Barring Service (DBS) tries to complete 90 per cent of enhanced checks within four weeks of receiving your application form.  Some applications may be delayed if you make a mistake on the application form or if you don't provide all your name and address details.  Enhanced checks also rely on getting information from the relevant police forces and this can sometimes delay your application.

How can I check the progress of my application?

You can track the progress of your application  via the DBS tracking service.

The DBS certificate

Once the check is completed, the DBS will send a certificate listing the results to both the applicant and the authorised person requesting the check.

Subscribe to our Mailing List

Stay up-to-date with performances and activities happening at Trinity Laban.

Subscribe now