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Paying your Fees: Information for new and continuing students

 

Registration

Students are contractually responsible for paying their fees. If a student fails to make proper arrangements to pay their fees, they will ultimately be withdrawn from their programme.

Where a trust fund or other sponsoring organisation is paying a student’s fees, the student must bring a letter with them to Registration confirming this.

If a student has outstanding debts from previous years, they will not be allowed to enrol until these have been paid in full.

If a student has concerns over their financial situation, Student Services are available for consultation and we suggest the student seeks guidance as soon as they think there may be a problem.

Home/EU Undergraduate Students Funded By Student Finance

If a student has applied to Student Finance, they will be sent a Student Finance Breakdown and a Payment Timetable by Student Finance directly. The student should bring both of these with them to registration.

If a student’s fees are not paid in full, the student must bring all forms they have received relating to their financial arrangement to Registration. Outstanding balances below £250 should be paid immediately, otherwise the student can pay via instalments as detailed below for self-paying students.

If the student does not have the forms by Registration, but has made an application, they must bring the most recent correspondence with them.

Such students will be provisionally enrolled until 31 October. The Finance department keeps in regular contact with Student Finance regarding the status of these students. Finance also keeps Registry informed.

If, by 30 November, Student Finance do not ultimately agree to fund the student, then the student must proceed as a self-paying student (as detailed below) and make the first payment immediately, or be withdrawn from the Conservatoire.

If you have outstanding debt from previous years, you will not be allowed to enrol until these have been paid in full.

Self-paying Students: September 2018 entrants 

A single fee payment must be made by 1 September 2018 if you are paying in full. Alternatively, you have the option to pay by three instalments if your total fee for the academic year as described on the Trinity Laban website exceeds £3500 for the academic year. This can only be done online via the following link: Online Payments.

Payments will be taken in three instalments:

  • For Undergraduate Students; on setting up a plan, 8 January 2019 and 16 April 2019.
  • For Postgraduate Students; on setting up a plan, 31 January 2019 and 25 April 2019.

There will not be an option to pay in more than three instalments. In the event of a failed or stopped instalment payment, the availability of payment by this method will cease and all outstanding fees will be due immediately.

*This excludes the Teaching Musician programme. Go to fees and finance on the FAQ’s page for more information.

**This also excludes Certificate: The Practice of Music Making; visit FAQ’s for more information.

No instalment plan will be allowed that has not been set up online via the link above, unless you have proof of a Career Development Loan (CDL) or a loan from outside the UK which is paid in instalments from a Government body.

If you have outstanding debt from previous years, you will not be allowed to enrol until these have been paid in full.

Self-paying Students: September 2019 entrants

A single fee payment must be made by 2 September 2019 if you are paying in full. Alternatively, you have the option to pay by three instalments if your total fee for the academic year as described on the Trinity Laban website exceeds £3500 for the academic year. This can only be done online via the following link: Online Payments.

Payments will be taken in three instalments:

  • For Undergraduate Students; on setting up a plan, 7 January 2020 and 21 April 2020.
  • For Postgraduate Students; on setting up a plan, 30 January 2020 and 30 April 2020.

There will not be an option to pay in more than three instalments. In the event of a failed or stopped instalment payment, the availability of payment by this method will cease and all outstanding fees will be due immediately.

*This excludes the Teaching Musician programme. Go to fees and finance on the FAQ’s page for more information.

**This also excludes Certificate: The Practice of Music Making; visit FAQ’s for more information.

No instalment plan will be allowed that has not been set up online via the link above, unless you have proof of a Career Development Loan (CDL) or a loan from outside the UK which is paid in instalments from a Government body..

If you have outstanding debt from previous years, you will not be allowed to enrol until these have been paid in full.

Self-paying Students: September 2020 entrants

A single fee payment must be made by 1 September if you are paying in full. Alternatively, you have the option to pay by three instalments if your total fee for the academic year as described on the Trinity Laban website exceeds £3500 for the academic year. This can only be done online via the following link: Online Payments.

Payments will be taken in three instalments:

  • For Undergraduate Students; on setting up a plan, 5 January 2021 and 20 April 2021.
  • For Postgraduate Students; on setting up a plan, 14 January 2021 and 29 April 2021.

There will not be an option to pay in more than three instalments. In the event of a failed or stopped instalment payment, the availability of payment by this method will cease and all outstanding fees will be due immediately.

*This excludes the Teaching Musician programme. Go to fees and finance on the FAQ’s page for more information.

**This also excludes Certificate: The Practice of Music Making; visit FAQ’s for more information.

No instalment plan will be allowed that has not been set up online via the link above, unless you have proof of a loan from outside the UK which is paid in instalments from a Government body.

If you have outstanding debt from previous years, you will not be allowed to enrol until these have been paid in full.

Self-paying Students: September 2021 entrants

A single fee payment must be made prior to the start of the academic year if the student is paying in full. Alternatively, the student has the option to pay by three instalments. This can only be done online via the following link: Online Payments.

Payments will be taken in three instalments:

  • For Undergraduate Students; on setting up a plan, 11 January 2022 and 26 April 2022.
  • For Postgraduate Students; on setting up a plan, 27 January 2022 and 28 April 2022.

 

There is no option to pay in more than three instalments. In the event of a failed or stopped instalment payment, the availability of payment by this method will cease and all outstanding fees will be due immediately.

There are separate arrangements for the Teaching Musician programme and Certificate in the Practice of Music Making.

No instalment plan will be allowed that has not been set up online via the link above, unless the student has proof at enrolment of a loan from outside the UK which is paid in instalments from a Government body.

Tier 4 Student Visa Refusals

Tuition fees are normally fully refundable in case of visa rejection prior to enrolment on a programme. Students must provide evidence of the visa rejection from the UK Visa & Immigration to Registry.

US Federal Loans

If you have taken a US Federal Loan to cover your tuition fees, the amount borrowed will be deducted from your tuition fee liability upon registration.

You should also be aware of the Return of Title IV Funds policy.

 

 

How To Pay

Our preferred method of payment is online for both payments in full and by instalments: Online Payments.

For payments in full we can also accept payment by WU® GlobalPay for Students.

WU® GlobalPay for Students

You can pay your fees using our international payments platform WU® GlobalPay for Students which is also our preferred method for international payments and UK bank transfers.

This mobile-friendly, fee-free, and reliable platform allows you to pay in your local currency via bank transfer, Visa/Mastercard, or by using a wide range of local online payment options including Alipay, UnionPay, WeChat Pay and more, without incurring any transaction charges.

 

Benefits of the platform

  • Pay fees in your local currency online or by bank transfer
  • Avoid fees and international foreign exchange charges from your bank
  • Get price and payment options upfront with a price comparison tool
  • Rest assured knowing your payments are received in full
  • Track your payment status by text and email

Pay your fees

For direct support from WU® GlobalPay for Students, please contact GPStudents@westernunion.com or call +44 1733 871 871.

Contacts

Credit Control 020 8305 9485 or 020 8305 4346  creditcontrol@trinitylaban.ac.uk

 

Notification Of Deadlines And Procedures For Changing Your Studies

Withdrawals

If you withdraw from your programme by the end of induction/enrolment, you will need to visit Registry and inform us in writing. You will not be liable to pay any fees if you confirm your decision with Registry by this time.

Where a student wishes to withdraw from their programme part way through the academic year for whatever reason, subject to the student observing the above procedure for withdrawal, the Conservatoire will adjust their liability for tuition fees:

  • Attendance on or after the first day of term 1: 1/3 of the full fees
  • Attendance on or after the first day of term 2: 2/3 of the full fees
  • Attendance on or after the first day of term 3: full fees

Fee liability for students with tuition fee loans (Student Finance) is as follows:

  • Attendance on or after the first day of term 1: 25% of the annual tuition fee for your course will be payable
  • Attendance on or after the first day of term 2: 50% of the annual tuition fee for your course will be payable
  • Attendance on or after the first day of term 3: 100% of the annual tuition fee for your course will be payable

In the event of the formal withdrawal procedures not being observed, the student is liable for payment of fees in full for the academic year.

Trinity Laban reserves the right to retain any programme fees paid.

Where a student has taken out a tuition fee loan, Trinity Laban will notify the SLC of the last date of attendance and the student’s liability for fees will be communicated to the SLC on the above basis.

If you enrol later than the induction/enrolment period, you waive the opportunity to terminate your studies without a charge being incurred.

Late Registration

Please note that you will not be able to register on any programme due to start in September later than 4 weeks after the beginning of the induction/enrolment session without prior permission from the Registry.

Students Enrolling In January/February Only

If you withdraw from your programme within 14 days of registration you will need to visit Registry and inform them of your decision in writing. You will not be liable to pay tuition fees if you confirm your decision with Registry by this date. Please note the latest you can register for a January start programme is 4 weeks from the date of enrolment.

 

Status Changes

Changing Mode of Study (From Full-Time To Part Time or  Part-Time To Full-Time) or Programme

Status changes for programmes which commenced in September will need to be completed by the end of October. It will NOT be possible to change your status after this date unless there are Mitigating Circumstances (see below). The Change of Status form can be found on Moodle, or is available from Registry.

If you decide to change from full-time to part-time you should note that this will take effect from the following term and you will be charged a full-time fee for the first term following enrolment.

Interruption of Studies

If you are unable to continue with your studies as planned you may, subject to approval from your Programme Leader and other designated individuals within your Faculty, interrupt and return at a later date. If you interrupt your studies by the end of induction week, you will not be liable to pay any fees in the year in which you interrupt, provided you complete the required form and return it to the Registry by the start of the first teaching week.

Where a student needs to interrupt their studies part way through the academic year for a compelling reason, subject to completion and authorisation of the interruption form, the Conservatoire will adjust their liability for tuition fees in the year of interruption:

Attendance on or after the first day of term 1: 1/3 of the full fees
Attendance on or after the first day of term 2: 2/3 of the full fees*
Attendance on or after the first day of term 3: full fees

Fee liability for students with tuition fee loans (Student Finance) is as follows:

Attendance on or after the first day of term 1: 25% of the annual tuition fee for your course will be payable
Attendance on or after the first day of term 2: 50% of the annual tuition fee for your course will be payable*
Attendance on or after the first day of term 3: 100% of the annual tuition fee for your course will be payable

*Exceptionally in 2020/21, in order to take account of COVID-19 restrictions, term 2 liability will come into effect one week later. Any students interrupting after the first week of term 2 will be liable for either 2/3 of 50% of the tuition fee as appropriate.

In the event of the formal interruption procedures not being observed, the student is liable for payment of fees in full for the academic year.

Trinity Laban reserves the right to retain any programme fees paid.

Where a student has taken out a tuition fee loan, Trinity Laban will notify the SLC of the date of interruption and the student’s liability for fees will be communicated to the SLC on the above basis.

Returning to your studies after interrupting

Interruption of studies means that you are either considering or intending to interrupt or suspend study for a specific period of time, but that you intend to resume studies with Trinity Laban at a future date.

A student who returns from interrupting their studies will be charged for the period they are registered in the academic year on their return to study.

All full-time UG students in receipt of a student loan will be charged as follows:

  • Return to study in term 1 – 100% of the annual tuition fee
  • Return to study from term 2 – 75% of the annual tuition fee
  • Return to study from term 3 – 50% of the annual tuition fee

Self-paying students will be charged as follows:

  • Return to study in term 1 – full fees
  • Return to study from term 2 – 2/3 of the full fees
  • Return to study from term 3 – 1/3 of the full fees

Depending on the date of interruption and return a student may be liable for a higher total fee than that anticipated at the time of enrolment. In general, to cover such eventualities, students are entitled to funding from Student Finance England for the duration of their course plus one extra year.

Financial award repayments

If you change status, or withdraw from your programme of study, you will be liable to repay the award on a pro-rata basis. You will be informed of any outstanding fees due by Finance.

Mitigating circumstances

If you feel there is a Mitigating Circumstance (such as illness or unforeseen circumstances) which has affected your studies, you can submit an application to request changing your status later than the end of October. This should be submitted to the Registry along with documentary evidence. Requests to change your status past the deadline will be considered on a case-by-case basis by Registry.

 

 

Student Declaration

By enrolling on a programme of study either online or in person, you are entering into a contract with Trinity Laban and are bound by the information detailed here which outlines the deadlines and financial expectations should you decide to change status, or terminate your studies.

I hereby undertake to accept the conditions below:

In the event of a withdrawal from the programme I agree to complete a Change of Status form and gain the relevant signatures by the following dates:

I acknowledge that if I am in attendance during any given term that I will be required to pay the fee for that term, which will be calculated as described in this document.

Where a student wishes to withdraw from their programme part way through the academic year for whatever reason, subject to the student observing the above procedure for withdrawal, the Conservatoire will adjust their liability for tuition fees:

  • Attendance on or after the first day of term 1: 1/3 of the full fees
  • Attendance on or after the first day of term 2: 2/3 of the full fees
  • Attendance on or after the first day of term 3: full fees

Fee liability for students with tuition fee loans is as follows:

  • Attendance on or after the first day of term 1: 25% of the annual tuition fee for your course will be payable
  • Attendance on or after the first day of term 2: 50% of the annual tuition fee for your course will be payable
  • Attendance on or after the first day of term 3: 100% of the annual tuition fee for your course will be payable

In the event of the formal withdrawal procedures not being observed, the student is liable for payment of fees in full for the academic year.

I understand that if I have a financial award I will also be required to pay back all or part of the award on a pro-rata basis.

In the event that you have not paid the due fees or discharged any other financial obligation to the Institution, Trinity Laban reserves the right to neither to allow you to register nor continue studies, nor award a degree or other certification and reserves the right to take action to recover outstanding monies.

Collection Of Debt From Fully Enrolled Students

General

In the event of any debt outstanding at the end of a student’s course, the student will not be invited to attend the graduation ceremony and will not receive their graduation certificate until all outstanding monies are paid. Full transcripts on headed paper will not be issued.

Tuition fee debt

A fully enrolled student who has opted to pay by instalments must make all payments by the agreed dates. If a student does not make the second or third payment by the due date, Finance will send no more than three weekly reminders to the student asking them to make the payment and explaining that they risk being excluded if payment is not made by the end of the third week of term.

Finance will inform Student services, the director of the relevant faculty, the relevant head of department and Registry of those students who have not paid the second or third payment as soon as possible after the due date. Finance will actively pursue the debt and send an updated list of students on a weekly basis to all parties. Finance will also direct the student to Student Services who may be able to assist if the student is facing financial hardship.

If at the end of three weeks, payment has still not been made, then the student will be withdrawn with immediate effect. Withdrawn students will no longer be entitled to attend classes or access Trinity Laban facilities or online platforms. Withdrawn students will not normally be permitted to re-join their programme. As per the Registry guidance, the student will still be liable for the debt following attendance on or after the start of term and should contact Finance to arrange payment.

If tuition fees remain outstanding after the end of the academic year, the debt will be actively pursued by the Finance Office Credit Controllers, and the matter will also be passed to a debt collection agency.

Accommodation Debt

A fully enrolled student who has opted to pay by instalments must make all payments by the agreed dates.

Failure to make payments by the agreed date will result in further action being taken against you and your guarantor and may lead to an eviction process, which will increase the debt owed.

Recovery of debt from excluded students

A student who has been excluded under the terms of these Regulations will be actively pursued by the Finance Office Credit Controllers for the outstanding debt, and the matter will also be passed to a debt collection agency.

Depending on the size of the debt, this may lead to the student having a Court Judgement entered against them.

The Assessment Board reserves the right to advise students to withdraw from the programme where their achievement is not satisfactory. In this event, a term’s fees in lieu of notice will not be payable.

By registering on the programme, students agree to pay the fees and any additional charges prescribed for that programme, in accordance with the published payment schedules.